Supply Chain Analyst

Summary of Position: 

Supply Chain Analysts improve the efficiency of supply chain operations through data collection and analysis. This position requires strong analytical skills, exceptional attention to detail, and an in-depth understanding of supply chain and procurement systems. The Analyst collaborates across departments to gather data, ensure data integrity, and develop solutions that enhance operational performance.

Functions of Position:

• Serves as the liaison between users, Supply Chain/Materials Management, Information Systems for the Hospital procurement module. 
• In the absence of the Director, oversees the SC/MM office and its functions.
• Assist Director and Warehouse Supervisor with the yearly physical inventory functions.
• Cross-trained with buyers daily functions to act as a back-up during high-volume times and time-off coverage. 
• Maintains data integrity within the procurement system item file, vendor file, contract file and other modules as needed.  
• Utilizes data cleansing tools to maintain accurate data
• Maintains current contract pricing in the procurement system. Loads vendor agreements as new contracts are issued.  Keeps the contract database current.
• Develop and distribute data analytic reports for Department Directors/Managers and Administration, as needed.  
• Identifies statistics and gathers benchmark data related to those statistics.
• Completes financial analysis reports for the Value Analysis Team (VAT) and other projects
• Coordinates data gathering, cost/benefit analysis necessary for Supply Chain/Materials Management reporting for routine statistic financial reports.
• Ensures data integrity on reports.
• Maintains departmental stock and non-stock order guides.   
• Maintains par cart and exchange cart order guides, works with Warehouse Supervisor to modify as needed.
• Runs-par level usage reports and trains others to run these reports to assist with inventory management.
• Assists with month-end and year-end processes as required.
• Assists with special projects as identified and requested by Director. 
• Continually seeks ways of streamlining and automating reporting functions and processes (i. e. EDI).
• Consults with other departments and end users to improve processes within the procurement module
• Works with Information systems in testing new functionality and/or updates within the procurement system; assists with the implementation of changes.
• Works with Information systems to ensure pre-scheduled jobs are completed as scheduled.
• Works with GPO’s (group purchasing organization) contracting tool, benchmarking tool, and active member during monthly meetings.
• Works with Hospitals Collaborative Group, actively participates in those meetings and analysis.
• Develops and maintains accurate training documents/tools for new users for the procurement module.  
• Trains new users of procurement module monthly. Additional training provided on an as-needed basis.  
• Provides supportive documentation to Warehouse Supervisor and Buyers to manage inventory levels to maximize inventory turns.
• Must be customer-service oriented while maintaining a professional and positive attitude.
• Works as a team member with other staff.
• Maintains confidentiality as required by the position.
• Communicates effectively both verbally and in writing with staff at all organizational levels.
• Manages multiple priorities effectively. 
• Performs other duties as required. 

Qualifications:

• Bachelor of Science degree in Logistics, Supply Chain Management or related field. 
• 3 or more years’ experience in supply management or related position.
• Experience with procurement software. 
• Strong analytical skills to identify trends, mitigate risks and improve inventory systems. 
• Proficient in Microsoft products such as Word, PowerPoint, Office, and Excel.
  • Included but not limited to - formulas, v-look ups, charts/graphs, merge, pivot tables, Add-ins.
• Excellent organization and communication skills.

Working Conditions:

• Primarily sedentary with moderate walking and occasional lifting (up to 25 lbs)