0000-3-AL4-06 Payroll Analyst

Work Schedule:  8.0 hours per day - 260 days per year (Monday-Friday)

Reports to:  Payroll Supervisor

Salary:  Salary Schedule Non-Exempt 4 - NE4 at MPTA Salary Schedule

Account Code:  9700-13-3110-0000-4100-0000-0

Job Summary: 

This positions reports to and provides confidential and technical support to the Payroll Supervisor while preparing and processing district payroll.  The analyst must be flexible, patient, and professional at all times while working in this service-oriented position.

Minimum Qualifications:

• Bachelor’s degree preferred
• 5 years previous Payroll experience in the K-12 school setting preferred
• Previous experience with TalentEd Recruit & Hire and Records system preferred
• High School diploma or equivalent
• Experience and/or training with cultural, ethnic, and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date

Essential Job Functions: 

This list of essential job functions is not exhaustive and may be supplemented as necessary.  Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

• Prepare and process monthly wages, mandatory and voluntary benefits, retirement, and mandatory and voluntary deductions
• Understand and implement Washington State Retirement System eligibility laws, exception statements, and archival research
• Work effectively with district Risk Management department on Labor and Industry claims
• Understand, interpret, and communicate collective bargaining agreement(s)
• Prepare and process various reports
• Ongoing maintenance of WESPaC data for accurate record keeping, reporting, payroll, budgeting, etc.
• Assist Finance Department in preparation of annual budget reports
• Create and maintain a variety of files (computer and hard copy including confidential files) to ensure accurate, up-to-date information is available
• Prepare and process various district documents including budgets, reports, etc. to provide information to district and community
• Prepare and process various district documents to meet district, state, and/or federal regulations
• Identify account coding and distribution by school
• Input various data into computer systems to meet district, state, and federal regulations
• Generate reports and other required information
• Attend and/or schedule meetings and training as required
• Maintain consistent presence at assigned worksite and regular work hours
• Professionally interact with students, staff, and public
• Comply with all district policies and procedures
• Perform related duties as assigned

Desired Skills: 

• Knowledge of proper English grammar, spelling, and usage in both oral and written communication
• Knowledge of effective office operations and procedures, and alpha-numeric filing systems, district account codes, policies, and procedures, and state and federal policies and procedures
• Knowledge of basic accounting principles and budget, financial, and statistical record keeping
• Working knowledge of district-adopted software including Microsoft Office, WESPaC, Substitute Online, and Gmail
• Knowledge of and willingness to train for the Skyward Fiscal System
• Ability to operate a variety of office machines including telephone, copier, 10-key calculator by touch, etc.
• Ability to operate a PC computer and working knowledge of district-adopted software including Microsoft Office Suite; Google Docs, Forms, Mail & Spreadsheets; ShoreTel; WESPaC HR; Substitute Online; and various online software as required
• Ability to handle confidential matters and information in a professional manner
• Ability to read and interpret specific rules and laws and apply them with good judgment in a variety of procedural situations
• Ability to work in an atmosphere where interruptions occur frequently and priorities are often modified using a high degree of flexibility
• Ability to maintain high standards of professionalism and diplomacy in dealing with the public and district staff
• Ability to establish cooperative working relationships with district staff to enhance the completion of assigned tasks
• Ability to work cooperatively and independently with all employees, administrators, departments and community
• Ability to organize, set priorities, meet deadlines, make sound decisions, attend to detail, follow through on a variety of assigned tasks
• Ability to communicate effective orally and in writing
• Ability to compose, edit, and format documents using different software programs
• Ability and willingness to upgrade skills to maintain the highest level of efficiency and high quality work
• Ability to lift objects weighing up to 40 pounds

Work Environment: 

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  This is an office job.  The employee is confined to a work area; required to have precise control of fingers and hand movements; experiences constant interruptions and inflexible deadlines; must be able to work at a computer monitor for prolonged periods; and must be able to crouch, crawl, bend, kneel, and lift/move objects such as files, boxes, etc.  The employee is required to deal with distraught and/or angry persons and is exposed to infectious diseases carried by children.  The noise level in the work environment is acceptable to this particular environment and can vary depending upon daily activity but will remain within acceptable ranges.

Evaluation:

This position shall be evaluated periodically by the Payroll Supervisor pursuant to the currently established district procedures and evaluation criteria.  The process shall include an evaluation of the employee’s performance of the above essential job functions. 

EQUAL OPPORTUNITY EMPLOYER (EOE)

Marysville School District complies with all federal and Washington State rules and regulations and will provide equal employment opportunity and treatment for all applicants and staff in recruitment, hiring, retention, assignment, transfer, promo, and training. Such equal employment opportunity will be provided without discrimination with respect to race, creed, national origin, age, honorably discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. 

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

• Civil Rights: Executive Director of Equity and Family Engagement & Gender Inclusivity; 360-965-0008
• Harassment, Intimidation, & Bullying: Executive Director of Human Resources; 360-965-0071 
• Title IX:Executive Director of Legal and Risk Management; 360-965-0020
• Section 504 and ADA: Executive Director of Special Education and Student Services; 360-965-0174

Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at (360) 965-0000.  You also have the right to file a written complaint.   Address: 4220 80th Street NE, Marysville, WA 98270.  

 
The Marysville School District is a drug- and tobacco-free workplace.

Classification History: 

Job description developed April 2006.  Job description revised December 2012.  Job description revised June 2015.  Job description revised November 2017.  Job description revised June 2018.  Job description revised March 2019. Job description revised Sept 2023.